Free receipt generator

What to include on a receipt

A receipt is proof that a payment was made. Your customer may need it for expenses, warranty claims or their own tax records, so make it complete.

• A receipt number from its own series (RCT-), and the date the payment was received.
• Your business name and contact details, plus your tax number if you are registered and it is required.
• Who paid: a person or a company.
• What was paid for: items or services, with quantities and prices, and tax if it was charged.
• How it was paid (card, cash, bank transfer) and a transaction or check reference.
• The amount paid, and any balance still owed.

Part payments and deposits

If the customer paid only part of the total, such as a deposit, enter that figure under Amount paid. The receipt then shows the total, the amount paid and the balance remaining. When the payment covers the total, the receipt is stamped PAID.

Receipt vs invoice

An invoice asks for payment. A receipt confirms that payment arrived. If you sent an invoice, quote its number in the reference or notes so both records match. For a price before the work starts, use the estimate generator.

General information, not tax advice. Some places have specific rules for receipts and tax invoices. Check your local requirements.