Invoice template
Tutoring invoice template
For private tutors and music teachers: lessons by the hour with the dates listed, extra marking, a late-cancellation charge and the student named, billed to the parent.
Open this tutoring invoice in the generator
Sample tutoring invoice
A private maths tutor in the UK bills a parent for October: four one-hour lessons with their dates, marking of a mock paper, and a late cancellation charged at half rate under the lesson terms.
| Line | Qty | Price | Amount |
|---|---|---|---|
| GCSE maths tutoring, 60-minute lessons | 4 | £45.00 | £180.00 |
| Mock paper marking with written feedback | 1 | £30.00 | £30.00 |
| Late cancellation, 24 October (50% of one lesson) | 1 | £22.50 | £22.50 |
| Amount due | £232.50 | ||
Notes on the invoice: October lessons: 6, 13, 20 and 27 October. The lesson on 24 October was cancelled with less than 24 hours' notice and is charged at 50%, as set out in the lesson terms.
What goes on a tutoring invoice
- The student’s name, as well as the person paying. Bill the parent or guardian and put the student in the client details (“For: Oliver Morgan, Year 11”).
- Lessons as one line, lesson count × rate, with the dates in the notes. If lengths differ, bill hours instead (a 90-minute lesson is 1.5).
- Packages paid in advance as one line: “Block of 10 lessons, November–December”.
- Extras: marking, exam entry fees paid on the family’s behalf, books or materials at cost.
- Cancellations charged under your policy, as a separate line with the date and the percentage.
- Travel to the student’s home, if you charge it.
Payment terms tutors use
Tutors usually invoice monthly in arrears with Net 7, or ask for a block of lessons to be paid in advance. Advance packages reduce no-shows and chasing. If a family pays for a block, give them a receipt with the receipt generator and list the lessons used on later invoices. The payment terms guide shows the due date each term gives.
Things to get right
- Write your cancellation policy into your terms before charging for it, and quote it on the invoice line.
- List lesson dates so parents can check them against their calendar. This avoids most queries.
- Tax registration. Most self-employed tutors are below the threshold for charging VAT or GST, but rules and thresholds differ. If you are registered, see invoice requirements by country.
- Keep one numbering series for all families. See invoice number formats.
Updated 28 October 2026. All names, addresses and amounts in the sample are examples. Spotted an error or an outdated rule? Contact us. About Billpad.