Invoice template
Cleaning service invoice template
For office and home cleaning: a month of recurring visits on one invoice, extras billed separately, supplies at cost and the service period stated so nothing is disputed.
Open this cleaning invoice in the generator
Sample cleaning service invoice
A monthly invoice for a small dental office: four weekly visits, one extra deep clean requested during the month, per-room carpet treatment and consumables restocked at cost.
| Line | Qty | Price | Amount |
|---|---|---|---|
| Office cleaning, weekly visit (4 visits) | 4 | $180.00 | $720.00 |
| Kitchen deep clean, 27 October (extra request) | 1 | $140.00 | $140.00 |
| Carpet spot treatment (rooms) | 3 | $35.00 | $105.00 |
| Restock: paper towels and hand soap, at cost | 1 | $46.50 | $46.50 |
| Amount due | $1,011.50 | ||
Notes on the invoice: Service period 1-31 October 2026: weekly visits on 6, 13, 20 and 27 October. Next scheduled visit 3 November. Sales tax on cleaning services depends on the state; set the rate on each line if you must charge it.
What goes on a cleaning invoice
- Recurring visits as one line with the count in Qty (4 visits × $180.00) and the dates in the notes, rather than four identical lines.
- Extras the client asked for during the month, each with its date: deep cleans, window cleaning, post-event cleanups.
- Per-unit add-ons such as rooms, carpets or windows, with the count in Qty.
- Supplies you bought for the client (paper goods, soap) at cost, if your agreement says they are billed separately.
- Key holding, alarm call-outs or after-hours surcharges if they are part of your agreement.
Payment terms cleaning businesses use
Home cleaning is usually due on receipt or paid at each visit. Commercial contracts are usually invoiced monthly in arrears on Net 15 or Net 30, and some clients pay monthly in advance. State the service period on every invoice so a missed or extra visit is easy to check. See payment terms explained for the exact due dates.
Things to get right
- Quote your service agreement in the reference field so the client’s accounts team can approve it without asking.
- Sales tax on cleaning varies. Some US states tax cleaning services and others don’t, and commercial and residential work can be treated differently. Check your state; use Tax rate per line if only some lines are taxable.
- Bill each month on its own invoice, with the next number in your sequence. The invoice number guide has formats that sort well.
- Give a receipt for cash paid at the door with the receipt generator.
Updated 28 October 2026. All names, addresses and amounts in the sample are examples. Spotted an error or an outdated rule? Contact us. About Billpad.