Invoice template
Contractor invoice template
For renovation and building jobs: fixed-price stages, labour hours, materials, equipment and change orders on one invoice, with the deposit you already took deducted.
Open this contractor invoice in the generator
Sample contractor invoice
A final invoice for a bathroom remodel: a fixed-price stage, labour by the hour, materials at cost, a dumpster and one change order, with the deposit taken at signing deducted at the end.
| Line | Qty | Price | Amount |
|---|---|---|---|
| Demolition and haul-away, main bathroom (fixed price) | 1 | $850.00 | $850.00 |
| Carpentry and tiling labour (hours) | 26 | $65.00 | $1,690.00 |
| Materials: tile, backer board, thinset, grout (receipts attached) | 1 | $1,240.00 | $1,240.00 |
| Dumpster rental, 10 yd, 7 days | 1 | $375.00 | $375.00 |
| Change order 1: recessed shower niche | 1 | $220.00 | $220.00 |
| Total | $4,375.00 | ||
| Amount paid | −$1,500.00 | ||
| Balance due | $2,875.00 | ||
Notes on the invoice: Final invoice for the bathroom remodel at 12 Elm Street, per the contract of 2 September 2026 and change order 1. Deposit of $1,500 received 4 September 2026. Workmanship guaranteed for 12 months.
What goes on a contractor invoice
- Fixed-price stages by name, as they appear in the contract: “Demolition and haul-away, main bathroom”. One line per stage makes partial billing easy to follow.
- Labour as hours × rate if you bill time, with the trade if rates differ (carpentry, tiling, electrical). Put hours in Qty; quarter hours are fine (26.25).
- Materials as one line per category, or one line “at cost, receipts attached”. If you add a markup, say so in your contract and bill materials at the marked-up price.
- Equipment and disposal: dumpster or skip hire, tool rental, haul-away fees.
- Permits and inspections you paid on the client’s behalf, at cost.
- Change orders, each on its own line with its number, so the final total ties back to the signed contract plus approved changes.
Payment terms contractors use
Most renovation work runs on a deposit at signing, stage payments as work is completed, and a final invoice on completion, due on receipt or within 7–15 days. Bill each stage on its own invoice with the next number, and on the last one enter the deposit with + Payment received so only the balance is due. The deposit invoice guide walks through the whole sequence, and payment terms explained has the wording.
Things to get right
- Quote the contract and change orders by number in the reference field and notes. Most disputes come from an unexplained difference between the quote and the invoice.
- Sales tax depends on the state and the job. Some states tax materials, some tax certain labour, and some treat building work differently. If you need different rates, set the rate on each line with Tax rate per line. See US invoice requirements.
- Show your licence number in your details if your state or city requires it on paperwork.
- Attach the material receipts when you bill at cost, and say so on the line.
Updated 28 October 2026. All names, addresses and amounts in the sample are examples. Spotted an error or an outdated rule? Contact us. About Billpad.